Privacy Policy

Embodia Inc. ('Company', 'we', 'our' or 'us') values our users (both patients and health practitioners), including you ('you' or 'your') and we respect your privacy and personal information which is information about an identifiable individual (as defined by applicable privacy or data protection laws). This privacy policy (the 'Policy') describes the kinds of personal information we collect about you, why we collect it, how we use it, how we protect it, and under what circumstances we share it with third parties. This Policy also describes the decisions you can make about your personal information. You may require us to change, amend or delete the personal information that you have provided to us at any time.

If this Policy changes in the future, we will post an updated version on our website at www.embodiaapp.com (the 'Website'). We recommend that you check this Website periodically in order to review our current Policy. You can tell if this Policy has changed by checking the effective date that appears at the bottom of this Policy. Depending on the circumstances, we may also decide to send you a notice electronically that the Policy was changed. If you continue to use the Website or the Embodia application (the 'Application') after the Policy changed or notice of the change has been given, you will be deemed to have accepted such changes.

Information We Collect

When you sign up for a Company account or contact us, you voluntarily give us certain personal information including your e-mail address, name and date of birth (for patients sign up). In addition, when you visit our Website or Application, we collect certain information about your activity on our Website, as described below under Our Use of Cookies and Log Files.

Using Information We Collect

We use the personal information we collect about you in order to: communicate with you for the purposes you have separately indicated when you signed up to the Website; learn more about you and your product preferences by looking at, among other things, the IP address of your computer and your activity on the Website; for the management and administration of our business, and address problems with, and improve, our website design, services, and offerings. You may update your communication preferences anytime by visiting updating your account settings.

We share the information we collect about you with the other users you connect and communicate with. Connecting to other users requires both of your consents. In accordance with this Policy, we may also share your personal information with our service providers. We may also share information with our financial, insurance, legal, accounting or other advisors that provide professional services to us. We will not share, sell or rent your personal information in personally identifiable form with any third party, except if, and to the extent necessary, in our good faith judgment, doing so is required to: comply with laws or regulations; respond to a valid subpoena, order, or government request; establish or exercise the Company's legal rights or defend against legal claims; investigate, detect, supress, prevent or take action regarding illegal or prohibited activities, suspected fraud, situations involving potential threats to the reputation or physical safety of any person; or as otherwise required by law.

We may remove personal identifiers from your information and maintain and use it in anonymous form that may later be combined with other information to generate aggregated information. Such anonymous and aggregated information may be sold, traded, rented, or shared.

If our Company is to be sold, merged or amalgamated or substantially all of its assets are to be sold or disposed of, your personal information may be transferred to a potential purchaser if, and to the extent necessary, it is required for the purposes of deciding whether to proceed with the proposed transaction and completing it. If such a sale, merger, acquisition or disposal is completed, the purchaser may use and disclose your personal information only to the extent described in this Policy if the information relates solely to the carrying on of the business or activity or the carrying out of the objects for which the sale, merger or acquisition took place.

We will retain your personal information for a period of at least 10 years and to the extent necessary for the purposes for which it was collected as described in this Policy, to comply with applicable laws, to comply with Continuing Education Units (CEUs) guidelines, and for reasonable backup, archival, audit, or other similar purposes.

Your Decisions About Your Personal Information

At any time you can contact us to: stop receiving e-mails from us; review the personal information held by the Company in connection with your account; withdraw your consent for our use and disclosure of your information; request a list of third parties to which the Company may have provided your personal information; close your account; and amend your personal information. You can always unsubscribe from receiving promotional e-mails from us by simply clicking the 'unsubscribe' link provided at the bottom of every promotional Company e-mail from us.

If you contact us to do any of the things listed above, we may require you to provide sufficient personal information to allow us to identify you and tell you about the existence, use and disclosure of your personal information and this personal information will only be used for this purpose. If you contact us about your personal information, we will respond to your request within a reasonable time and at no cost to you.

Generally, you may withdraw at any time your consent for us to use and disclose your personal information in accordance with this Policy, subject to legal or contractual restrictions and reasonable notice. As such, we may continue to use your personal information as may be required to provide you with requested services, and to the extent that we are contractually obligated to do so or as necessary to enforce any contractual obligations you may have with us. If you refuse to provide us with the information we require or later contact us to withdraw your consent to use and disclose this information, we may no longer be able to provide you with the functionality offered by our Website and Application.

Our Use of Cookies and Log Files

We use browser tracking cookies (or 'cookies'), which are small text files that are placed on the hard disk of a computer by a website. Cookies are uniquely assigned to you, and can only be read by a website or web server that issued the cookie to you. We also use browser 'log files' which record certain information when you visit a website, including your internet protocol (IP) address. To improve your experience on our Website and Application, we use cookies and logs files to: recognize you when you return to our Website and Application; keep track of activity on our Website and remember what items you have clicked on or viewed; study how you navigate through our Website and which products you request in site searches so that we can improve the design, content and function of our Website; and customize the message, content and delivery of online banner advertisements and e-mails that reflect how you navigate to and through our Website based on your online behavior. We call this 'Browsing Data'. We may hire third-party service providers to assist us in the collection and analysis of this Browsing Data collected through cookies, but none of your personal information is disclosed to these third party service providers.

You have the ability to accept or decline our use of cookies. You can refuse cookies by turning them off or blocking them in your internet browser. If you decide to turn off or block cookies, our website might not function correctly.

Security

We aim to provide you with a safe experience. We have in place certain physical, electronic, technological, and organizational safeguards to appropriately protect the security and privacy of your personal information against loss, theft, and unauthorized access, disclosure, copying use or modification. Transmission of data from your computer or smartphone to our servers is done over a Secure Socket Layer (SSL) 128-bit encrypted connection. Please note, however, that while we try to create a secure and reliable Website and Application for users, the confidentiality of any communication or material transmitted to or from the Website or via e-mail cannot be guaranteed.

We limit access to your personal information within the Company to individuals on a need-to-know basis and who have agreed to an information protection agreement which states the individual must have just cause for accessing personal information in an account.

Your personal information may be collected, used, processed, transferred, and retained in multiple countries including Canada, the United States, and the European Economic Area which may be outside the region in which you are situated and may have different privacy or data protection legislation, and may therefore be subject to the laws of these countries. If you are a resident of the European Economic Area or a country which restricts data transfers outside of that jurisdiction or region without your consent, you consent to your personal information being transferred outside of the European Economic Area or your country for processing or storage by or on behalf of Company.

Links to Other Sites

We provide links on our Website to other, third party sites we think you will enjoy. These sites operate independently of us and have established their own privacy and security policies. Any personal information you provide on linked pages or other sites is provided directly to that third party and subject to that third party's privacy policy. We strongly encourage you to review these policies at any site you visit. This Policy does not apply to such linked pages or other sites, and we are not responsible for the content or practices of any linked websites which are provided solely for your convenience.

Children's Online Privacy Protection

The Website is not intended for use by children under the age of 18. Company does not knowingly collect or use any personal information from any children under the age of 13. If we become aware that we have unknowingly collected personal information from a child under the age of 13, we will make commercially reasonably efforts to delete such personal information from our database.

Questions or Comments

If you have any questions or comments or wish to make a complaint about this Policy, please feel free to contact us at privacy@embodiaapp.com, or by delivery in person, by courier or by the mail to Embodia Privacy Officer at 6th Floor, 10 Dundas St E, Toronto, ON M5B 2G9. If you contact us about your personal information, we will respond to your request within a reasonable time and at no cost to you.

Effective Date: December 5, 2017